Volunteer Staff Assistant
Posting Date: September 21, 2009
Closing Date: until filled
The Campaign for America’s Future (CAF) and the Institute for America’s Future (IAF) seek a volunteer Staff Assistant to provide key support to the organization. The Staff Assistant position presents a unique opportunity for a recent college graduate to gain exposure to the excitement of progressive politics, policy, organizations and careers. This is an excellent opportunity for a motivated individual to learn, grow, develop professionally and position themselves to pursue a fulfilling career in the progressive movement. This Staff Assistant is in the Administration Department and reports to the Chief Operating Officer.
Posting Date:
09/21/2009Closing Date:
31 December 2009Position Responsibilities:
• Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel.
• Answers incoming telephone calls and forwards calls to appropriate personnel or department.
• Answers routine questions and provides callers with address, directions, and other information.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Retrieves messages from voice mail system and forwards to appropriate personnel.
• Updates the organization’s subscription database, keeps all contact lists current and updates office files.
• Trains staff and interns on the use of the phone system and receptionist duties.
• Maintains fax machine, assists users in sending faxes, and retrieves and routes incoming faxes.
• Ensures that the reception area, waiting areas and conference rooms are clean and organized.
• Manages and acknowledges incoming resumes and informs applicants when a position has been filled.
• Maintains the kitchen by keeping the refrigerator clean, loading and unloading the dishwasher.
• Assists with data entry, correspondence, mailings, memos, reports and all staff email notices.
• Coordinates conference room scheduling and conference call scheduling.
• Orders the weekly staff breakfast and coordinates monthly staff birthday celebrations.
• Maintains confidentiality of privileged information.
• Other duties as assigned consistent with the organization’s mission and goals.
Required Qualifications:
• Excellent phone manner, front desk appearance and professional attitude.
• Prior receptionist or administrative experience preferred.
• Computer literacy and Microsoft Office proficiency.
• Dedication to serving the public interest.
• College degree demonstrating relevant skills a plus.
Other Desired Qualifications:
• Excellent verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Strong problem solving skills and attention to detail.
• Ability to work independently and with others as part of a team.
• Ability to manage multiple projects and to meet goals/deadlines.
• Intellectual curiosity, sense of humor, enthusiasm and motivation.
• Ability to work well with various levels of personnel.
• Must be organized and neat, punctual, courteous, hard-working, dependable and honest.
Compensation / Benefits:
Volunteer position. CAF/IAF offers a comfortable, creative work environment that welcomes diversity.
To Apply:
Your complete application includes a cover letter that indicates how you learned of the job opening, a resume with dates of employment. Please mail, email or fax your application to:
Campaign for America’s Future
1825 K Street, NW, Suite 400
Washington, DC 20006
Fax: 202-955-5606
Email: jobs@ourfuture.org
Note: Due to the large number of applicants, we are unable to acknowledge the receipt and status of applications. Only candidates selected for further consideration will be contacted. No phone calls, please.
